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Reporting & Data Access

General FAQs & Information

Click on a category title under General FAQs and General Information to view more details about a category. As we receive feedback about this new process, we will keep this page updated.

Please submit questions and feedback to reports@uga.edu at any time, and we will work to address your inquiries as quickly as possible.

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General FAQs

General Information

Information for Data Stewards

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General FAQs

► How does it work?
  1. Check the FACTS website and Existing Reports PDF for information on reports that are currently available.
  2. If the report you require is on the Existing Reports list, complete a request form on the Request Access to an Existing Report page.
  3. If you need a new report to be developed, complete a request form on the Request a New Report page.
  4. If you need access to data, complete a request form on the Request Access to Data Page. A member of the ConnectUGA team will work with you to determine an appropriate solution.
  5. Once a request for access to an existing report, a request for a new report, or a request for access to data has been submitted, the status of the report can be checked on the Status of Report RequestsExcel spreadsheet.
  6. Email reports@uga.edu with any questions at any time.
  7. The appropriate functional area(s) will work with you to complete the appropriate request form.
► How is this different from the current report request process?

This process will give you a central place to view existing reports, request reports, request access to data, and check the status of your requests. Once a report request has been submitted, the responsible office will work with you to complete the detailed data access and report development processes that are currently in place.

This process will also give campus users one point of contact for questions about the report request process. The reports@uga.edu email address will be monitored on a regular basis.

► What does it mean if a request has been "Approved with Revisions"?

Data Stewards may approve access to some but not all data submitted on the access request. They may also know of other data fields than the ones requested that will give more accurate information for your request.

Data Stewards will indicate what part or parts of your request were revised and provide a rationale in the report access request form. This form will be emailed to you.

► What does it mean if a request has been "Denied"?

Data Stewards may decide that there is not a sufficient business need to grant access to the requested student data, hence denying the request.

Data Stewards will indicate that your request was denied and provide a rationale in the report access request form. This form will be emailed to you.

► How can the decision on a request be appealed?

If you do not agree with the “Approved with Revisions” or “Denied” decision made by the data steward(s), please email reports@uga.edu and copy the data steward(s) stating the justification for requesting an appeal. Please attach this report request in the email. Your appeal will be reviewed by the Reporting Appeals Committee.

 

General Information

► View Existing Reports

This page contains a link to the Office of Institutional Research FACTS website. After logging in with a MyID and MyID password, users may access key information and trend data about the institution’s colleges, schools, and departments.

This page also contains a link to a downloadable PDF which displays all Banner Student Information Systems reports that are currently available to campus. You may request access to these reports by listing the appropriate report title in a request form on the Request Access to an Existing Report page.

► Request Access to an Existing Report

This page contains a request form that can be used to request access to an existing report available on theExisting Report page (excluding those available on the FACTS website.)

Once a request has been submitted, the appropriate office will be in touch with you to process your request. This will involve going through the data access processes that are currently in place.

► Request a New Report

If the report required is not available on the Existing Reports PDF, users can request that a new report be developed.

This page contains a request form that can be used to request a new report.

Once submitted, your request will be assigned a number that can be checked on the Status of Outstanding Requests Excel spreadsheet that is available for download on the Status of Report & Data Access Requestspage. This Excel spreadsheet is updated approximately twice a month.

The appropriate office will be in touch with you to process your request. This will involve going through the data access and report development processes that are currently in place.

► Request Access to Data

If access to student data is required, and it is unclear whether this should be accessed through a report or some other technical solution, users can request access to data.

This page contains a request form that can be used to request access to data.

Once submitted, your request will be assigned a number that can be checked on the Status of Outstanding Requests Excel spreadsheet that is available for download on the Status of Report & Data Access Requestspage. This Excel spreadsheet is updated approximately twice a month.

► Status of Report Requests & Data Access Requests

This page contains the Status of Outstanding Requests Excel spreadsheet that contains a list of all requests currently being tracked by the ConnectUGA reporting team. The request number, title or request, requester, assigned office, and status of the report can be viewed in this spreadsheet. This Excel spreadsheet is updated approximately twice a month.

This page also contains the status definitions to help users understand where their requests stand in the request process.

Reports that have been completed will be transferred to the Existing Reports PDF.

 

Information for Data Stewards

Report & Data Access Request Information

Once you have received a report access request from a campus user, please work with them to complete theConnectUGA Report Viewer Access Request.

Once you have received a data access request from a campus user, please work with them to complete theConnectUGA Data Access Request.

Once forms are completed and decision are made, please email the completed form back to the requester and copy reports@uga.edu on the response.